Best Canditate
The Accounts Payable Specialist is responsible for managing daily accounts payable operations, including inventory and product-related activities, as well as ensuring compliance with relevant local, state, and federal accounting regulations.
Job Requirements:
- 3-5 years of experience in an accounting role, preferably with a focus on accounts payable; leadership experience is a plus.
- Bachelor's degree is preferred but not required.
- Proficiency in the MS Office suite (Excel, Access, Word) and demonstrated ability to analyze large datasets.
- Strong communication skills, both written and verbal.
- Exceptional attention to detail.
- Proficient mathematical and organizational skills.
- Ability to multitask, prioritize, manage time effectively, solve problems, and work collaboratively within a team.
- Strong interpersonal and critical thinking skills.
- High energy and a proactive approach to demonstrating personal initiative.
- Excellent organizational abilities.
About Key Responsibilities:
- Receive and process all vendor invoices, matching invoice data with purchase order and packing slip information, and accurately enter them into the Peachtree system.
- Investigate and resolve discrepancies identified during the analysis of purchase orders, vendor invoices, and packing slips.
- Issue payments to vendors following approval, with proper documentation, including purchase orders, packing slips, and invoice copies, filed in company records.
- Review vendor invoices with non-standard payment terms to ensure timely payments and uninterrupted services.
- Process credit card orders using merchant services systems.
- Perform daily sensitive document shredding tasks.
- Prepare monthly activity reports for selected vendors as requested.
- Compile an Accounts Payable Aging report package weekly for review and payment scheduling.
- Provide management with information regarding vendor price increases.
- Monitor that all vendors have submitted their W-9 forms.
- Establish recurring payments in the accounting system.
- Scrutinize vendor statements to prevent duplicate payments.
- Assist in optimizing accounting data entry procedures for efficiency.
- Evaluate vendor performance when requested in terms of cooperation with payables.
- Offer guidance to accounts payable associates as assigned.
- Perform other duties as assigned.
